Latest Headlines
0

Dual tracks: Book Repair and Preservation Planning

Tuesday, May 22, 2012
Student is attaching a loose page in a book using document repair tapeDuring our week at OceanTeacher Academy, we are learning the basics of book repair for circulating collectons and preservation planning. Today we learned about mending page tears and tipping in loose pages. We stressed that these mends are for circulating collections only and not for special collections or rare books. The goal of simple mends for circulating collections is to extend the life of the book so it can continue to circulate until the book wears out. We used transparent, thin, flexible mending tissue.

We also continued to work on a preservation plan for each library. Students are discussing and recording preservation needs for collections, equipment and building. After each lecture, they review their recorded needs and make additions and/or corrections. By the end of the week they will each have a preservation plan. Today the students got into groups and shared ideas for filling out the various needs forms.

Students are sitting at a table discussing preservation needsStudents are sitting by a window discussing preservation needsStudents are discussing preservation needs and recording on the computer

0

OceanTeacher Academy Preservation Course

Monday, May 21, 2012

Students dry cleaning books using erasures and other techniques Our first day at OceanTeacher Academy (http://classroom.oceanteacher.org/) Preservation of Books and Other Media was very productive in spite of students and teachers suffering from jet lag and the challenge of understanding each other. The students are from Ghana, Vietnam, Seychelles, Cuba, Namibia, Latvia, Ukraine, Latvia, Jamaica, Kenya, Mauritius, and Pakistan. We spent most of the day covering preservation basics and working on preservation plans for each library. Caitlin Moore concluded the day with a demonstration on how to clean a book using a vacuum cleaner, various erasers and eraser crumbs. And then the students practiced the various dry cleaning methods working on books that had dirt, soot, and pencil markings in them. To keep the dirt and soot contained, each student created a little work area using plain white paper.

0

It’s a small world

Friday, May 18, 2012

AAMI Bible with Kolarik Bindery Check

AAMI Bible with Kolarik Bindery Check

I always love when things come together to remind us how small the world really is.  I have been working on a Bible from the African American Museum of Iowa that was damaged in the flood. The Bible was in pretty bad shape.  The binding had totally failed and it was basically just a stack of sheets.  I cleaned every page and then consulted Gary for next step.  He suggested jogging each page together and gluing using the double fan method so that the Bible could be bound once again.

As I was cleaning the sheets a cancelled check to the Kolarik Bindery fell out of the pages.  It was a check to have the Bible rebound in 1973.  This was significant to me as most of the Kolarik bindery equipment was donated to the UI Center for the Book to help establish a central location for students to study bookbinding.

While thinking about how great it was to have a book bound at the Kolarik Bindery as I was working on a book for the National Czech & Slovak Museum & Library, I looked down at the treatment sheet and was amazed to see that the author’s last name was Kolarik.  Suddenly it all came together – Kolarik is a Czech name.

So while working on a book for the African American Museum of Iowa, I was connected to the Kolarik Bindery and the UI Center for the Book as well as to the National Czech & Slovak Museum & Library!

0

Johnson County Record Books

Wednesday, May 9, 2012

We have conserved a number of record books from the Flood of 2008 for the Johnson County Historical Society.  Most of them have been pretty straight forward in the treatment that was needed.  We were so close to being finished with all of the record books when we came across a record book that hadn’t been sewn, but needed to be rebound.

This meant we needed to double-fan or perfect bind the book.  This process uses adhesive to keep all the pages together.  It is the process used to bind most paperback books on the market today.  It is a fairly simple process but the sheer size of the record book made it a little difficult.

The record book all glued up.

The record book all glued up.

The record book in question is 18″ tall, 12″ wide and 3″ thick, too big to fit into any of our lying presses! Bill and I jogged the textblock together and using all four of our hands clamped the book together.  I then glued the textblock together and lined the spine.  We could then move onto casing the book in.

The record book rebound

The record book rebound

0

Andrea’s Awesome Flood Recovery Video

Thursday, May 3, 2012

A Still from Andrea's Video

A Still from Andrea's Video

Recovering from a flood can take years and can be overwhelming if you don’t have help. Luckily the National Czech & Slovak Museum & Library and the University of Iowa Libraries have lots of excellent help. The UI Libraries Conservation Lab continues to act as a flood recovery lab for the area museums impacted by the Flood of 2008. Many students workers and volunteers are assisting in the recovery of the NCSML books. We have sorted out the books into “rare” and “general”. The rare items receive full conservation treatment. To save time, money, and have an attractive book to put back on the shelf, we have developed a special workflow. The text block is taken out of the covers, cleaned, flattened, and edges trimmed slightly. The text block is sent off to a commercial bindery. If the cover or jacket has information or interesting artwork, the cover or jacket is sent along with the book. The cover image is digitized and used to make a new cover. Student worker, Andrea Kohashi, has explained the process in her video:

http://www.youtube.com/embed/kFtpG5wvYXY

0

Hinge Tightening

Hinge Tightening or Tightening in Case

This treatment should be performed when the hinge(s) of a book are loose but not separated. Do not use this treatment if the cover cloth is torn at the joint.

Hinge needing treatment

Hinge needing treatment

 

 

 

 

 

 

 

 

The materials needed for this treatment are:
Knitting needle
PVA in a bottle
Waxed paper
Press and pressing boards

1. Gently hold open the hinge to be tightened.
2. Insert the knitting needle into the PVA bottle, coating it evenly with a thin layer of adhesive.
3. Insert the adhesive coated needle into hinge, then pull it back out slowly, rotating it to dispense the adhesive. Perform this step at the head and tail of each hinge as needed.

Apply adhesive using a knitting needle

Apply adhesive using a knitting needle

 

 

 

 

 

 

 

 

5. Place a sheet of waxed paper between the cover and end sheet at the hinge and close the book.
6. Use a bone folder to reset the joint.

Resetting the hinge with a bone folder

Resetting the hinge with a bone folder

 

 

 

 

 

 

 

 

7. Press the book between edged boards.

Submitted by Brad M Ferrier

0

To “Kill” A Sample Back…

Friday, March 23, 2012
Portrait of card catalog containing sample backs

In the Preservation task of preparing journals for commercial binding, the work has always revolved around the “Sample Back.” Sample Backs are index cards that contain all pertinent information needed to bind a serial publication and keep track of its history. Sample Backs tell us the library in which the volume will be housed, the cover color the bindery should use, how often the journal is published, how often we bind it, and any changes in title. For years, Sample Backs were the best and only way to keep accurate records of the binding histories of journals, some of which have been continuously published for a century or more!
Then came the online library catalogs (cue scary music).

The University of Iowa Libraries have been using online catalogs for years, but in the case of serial publications have been reluctant to rely on them completely (one hiccup and you lose decades of materials!?!). Even in this digital age, Sample Backs remained the preferred option for keeping up with a title’s history…until now. In a combined effort with Selina Lin in the Cataloging-Metadata Department, Preservation’s Deb Miller has begun the task of entering all information not currently available in the online catalog into each serial title’s record. This makes all information needed to bind a title visible online. Once the record updating is complete, the sample back gets a purple marker across the front and a one way ticket to the recycle bin (after binding staff compares the catalog record to our commercial bindery’s database to verify that the information is complete). This process will be long, as there are thousands and thousands of titles and only so many hours in a work day.
Portrait of a sample back that has been retired

Transferring information from the Sample Back to the online record? Tedious. Easier access and freedom from those little index cards? Priceless.

Tags:
0

Welcome, Emily!

Friday, March 16, 2012

Portrait of Emily F. ShawThe Preservation and Conservation Department would like to welcome our newest staff member, Emily F. Shaw! Emily started on January 13, 2012 as our Digital Preservation Librarian. She comes to the University of Iowa from the University of Illinois, Urbana/Champaign, where she was most recently the Coordinator for Large-Scale Digitization. She brings with her a wealth of diverse experience in Digital Curation, as well as in hands-on Conservation treatment. Her first task is to review our digital policies, practices, and workflows and make recommendations for improvements. Emily is a great addition to our department, and we’re so excited that she’s here!

0

Pamphlet Binding

Friday, March 2, 2012

This treatment should be used with single section sewn or stapled pamphlet book structures. The materials needed for this treatment are:

Tools and materials needed for pamphlet binding.

Tools and materials needed for pamphlet binding.

  1. Spine wrap pamphlet binder
  2. pamphlet to be bound
  3. 3-5 binders’ awls
  4. microspatula
  5. binders’ needle
  6. linen thread
  7. scissors
  8. bone folder

Preparing the pamphlet for binding

Removing the staples

Removing the staples

1. Using either a staple remover or microspatula, remove the staples from the pamphlet.

2. Insert the pamphlet into the pamphlet binder, ensuring that it is centered properly between the head (top) and tail (bottom) and that the front cover of the pamphlet is showing through the transparent front cover of the binder.

Removing the staples

Removing the staples

3. Fold the binder’s adhesive spine cloth so that it is out of the way.For small pamphlets, three sewing stations will be adequate. Forlarger pamphlets, additional sewing stations may be necessary. As a rule, there should be no more than 2 inches between each sewing station. For this pamphlet, 5 sewing stations are needed.

Piercing the sewing stations

Piercing the sewing stations

4. Working from inside of the pamphlet and using the binders’ awl, pierce a hole, or sewing station, through the spine, roughly halfway between the head and tail. Leave the awl in the sewing station to keep the pages aligned. When piercing the pamphlet, it is best to work on the edge of your table or workstation.

 

Leaving the awls in place helps to keep the pages aligned

Leaving the awls in place helps to keep the pages aligned


5. Pierce sewing stations roughly ½ inch from both the head and tail of the pamphlet. For small pamphlets, three sewing stations will be adequate. For larger pamphlets, additional sewing stations may be necessary. As a rule, there should be no more than 2 inches between each sewing station. For this pamphlet, 5 sewing stations are needed.


6. Pierce additional sewing stations roughly halfway between the center station and the head station, and about halfway between the center and the tail.

Sewing the pamphlet

Sewing Diagram for Pamphlet Stitch

Beginning the pamphlet stitch

Beginning the pamphlet stitch

1. In order to sew the pamphlet, you will need roughly 2½ spine lengths of linen thread.

2. Cut the required length of linen thread and thread the needle. It may be helpful to use the bone folder to flatten the end of the thread.

3. Beginning outside the pamphlet at the center sewing station (#3). Thread your needle into the sewing station leaving a 2-inch length of thread outside of the spine. This will be used to tie off the stitch in the final steps.

4. Working toward the head of the pamphlet, sew through the next station (#2) moving from the inside out.

Keep the stitching tight as you work

Keep the stitching tight as you work

5. Next, sew through the head station (#1) moving from the outside in. Holding the beginning end of the thread in place, pull the stitching tight.

6. Working back toward the center now, sew through station #2, this time sewing in the opposite direction as before, from the outside in.

Beginning and ending thread lengths

Beginning and ending thread lengths

7. Next, move past the center station toward the tail of the pamphlet and sew into station #4.

8. Sew through station #5 and back through station #4. Keep the stitching pulled tight as you work.

9. Next, sew through the center sewing station (#3). As you push the needle through, make sure that the beginning and ending thread lengths are on opposite sides of the thread that runs from stations #2 to #4. Using the beginning thread length and the ending thread length, tie a square knot.

10. Trim the beginning and ending thread lengths to roughly ½ inch.

11. Remove the wax paper strip from the binder’s adhesive spine cover and adhere the flap around the spine. Seal securely with the bone folder.

Adhering the spine cover

Adhering the spine cover

Adhering the spine cover

Adhering the spine cover

The bound pamphlet

The bound pamphlet

Submitted by Brad M Ferrier

0

Planning for the Future

Friday, February 17, 2012

Page in book of expedition chartsVietnam Institute of Oceanography started in 1922 as “Service Océanographiques des Pêches de l’Indochine and specializes in oceanography of Vietnam. One of the special collections is the records of the Expedition of Cooperation of Vietnam and China in Tonkin Gulf, 1959-1961. So far these records are in good condition.

These records along with other rare publications are stored on the second floor without good temperature, humidity control, and air circulation. Staff will be requesting the addition of a ceiling fan to improve air circulation. In our final meeting with library and institute staff, we discussed the possibility of making a formal proposal for a special room to house these materials. As always, money is an issue and electricity is expensive. We will be exploring ways to find a better environment for these rare materials. We will be working with VNIO staff to draft plans for improving the storage conditions for the entire collection. Our visit was just the beginning.Book case with expedition documents