Community, outreach, education, and events Category

0

Visiting the Vietnam National Archives Center IV

Wednesday, February 15, 2012

Dr. Hue with interpreter showing mended document
Today we visited the National Archives Center IV in Dalat, Vietnam. This visit was in sharp contrast to our visit to the Vietnam Institute of Oceanography. Our visit with the VNIO was quite causal and informal. Today’s meeting was very formal, complete with speeches, a gift, and several photo sessions. Linda Pikula and I were greeted by Ms. Pham Thi Hue and her interpreter, Ms. Le Thi Lan.

After giving a brief history of the archives and an explanation of preservation methods, we were given a tour of the archives. All was quite modern with excellent shelving, smoke alarms, and fire suppresant system. One interesting thing of note is that they run the fans for the air-conditioning system but not the cooling. Temperature is kept at 21 degrees Celsius or 70 degrees Fahrenheit and humidity is around 60-70%.

Their documents are repaired by lining the pages with handmade paper and attaching the paper with cacboxyl methyl cellulose glue. In addtion to their documentary collection, they also have a large woodblock collection of the Nguyen dynasty. Just think — the characters needed to be carved in the reverse in order to print on paper. The wood block below illustrates a title page.

Wood carving showing title pageMended document showning the handmade paper backing where original is missing

0

Assessing Rare Books

Tuesday, February 14, 2012

Inspecting a rare volume on Japanese faunaToday we worked with the rare books. Two years ago Yen prepared a list of rare books for review. Both Linda and Yen checked different sources to determine how widely the titles were held and if they have been digitized. From this list we selected only three titles (20 volumes) to inspect, given our time limitations. As a gift to the Vietnam Institute of Oceanography library, the University of Iowa Libraries plans to make boxes for these select titles. I just hope my measurements are accurate.

Measuring a book to get measurements to make a boxEach book had to be measured in several places to find the highest, widest deepest part in order to know how large to make each box. I decided to err on too big rather than too small. Plus, we decided with the 14 volume set to make all the boxes the same height and width and just adjust the depth — a shortcut that we probably wouldn’t take if we were working in a lab. We checked the measurements twice and Linda recorded the information.

The books were in mixed condition. All bindings had extensive damage. Most of the volumes had intact legible text except for one extremely brittle book. Fortunately, the brittle book is held by two other libraries and has been digitized.volume that is stained but text is still legibleA rare book that is so brittle its pages has pieces missing

0

Visiting Vietnam Institute of Oceanography Library

Monday, February 13, 2012

Preservation team standing outside the Vietnam Institute of Oceanography

Preservation team

Linda Pikula and I met with Yen and Van to discuss preservation and possible digitization of select portions of their library collection at the Vietnamese Institute of Oceanography Library. The biggest challenge is that the library is quite close to the ocean where ships dock. These ships bring in a lot of dust and pollutants which end up on the books. Airconditioning is too expensive and the heat and humidity is a challenge. Humidity ranges from 50-85% and temperature ranges from 70-108F degrees. To keep the area reasonably cooled they keep the windows open (when it’s not raining!). The windows are across from each other so they do get a good cross breeze.

The good news is that I saw no evidence of mold (fungi). But we do want to reduce risk of mold and insect damage. First simple solution that comes to mind is to install ceiling fans that can be kept running during the day to help keep good air circulation and to cover the windows with a sheer curtain to cut down on pollutants and dust while still allowing good air circulation. I was assured that these two suggestions are within their budget.

Our trip is sponsored by the Intergovernmental Oceanographic Data and Information Exchange (UNESCO, IOC) and their OceanTeacher Program.

Illustration of type of sheer curtain material to use for window treatment

Illustration of sheer curtain material that could be used for window treatment

Window in library showing good cross aircirculation

Window in library

0

Preparing for Disasters

Tuesday, May 24, 2011

An important part of preparing for disasters is to practice and experiment before a disaster. An excellent drill is to get books wet in clean tap water and then air dry them. Get a broad range of books wet and see what happens as they dry. A couple of the books that we worked on at OceanTeacher Academy got so wet and heavy that the text block started to tear away from the cover. When that happens, it’s best to separate the text from the cover and dry separately.

Another book had pages that started to stick together. Using a simple beveled kitchen tool with rounded corners was used to separate the pages. The tool was gently inserted between the pages and then gently wiggled to separate the pages.

Sometimes a word was lost when a tiny piece of the page stuck to the other page. With just a word lost here and there, it was still easy to read the text. However, an important consideration is to think about how long one should spend on a book. Is the book worth spending 2-3 hours, separating each page? Or can it easily be replaced?

Since we are simulating a disaster, we are using tools easily at hand and not tools from a conservation lab

7

Big Book Explained

Thursday, January 13, 2011
Binding a 10,000 page book is no small task! You can’t get your hands around all 10,000 pages at once so the book needs to be assembled into smaller units and then bound together using a specially constructed press to hold everything in place, nicely squared up, until the book text block is dry. Then there is the special challenge of making and attaching a book cover. The binding and cover must be strong and flexible so that the book can be opened and read. Finally, the book must be supported while reading, which can be done by using blocks to support the “shorter” side and adjusted as the reader turns the page. It generally takes about 3 hours to bind a 200-page book. This book took 24 hours spread over 4 days with a ½ day devoted to making a special press.

The text below describes the process that Bill Voss used. Feel free to skip the explanation and go straight to the slide show below at the end of the blog!

After research and consultation with others, Bill decided to use what we call a “perfect” binding, which is done by fanning the spine of a text block of loose sheets, applying PVA glue and then fanning the other way and applying more glue.

Since a two foot thick text block can’t be fanned all at once, Bill broke the text into 20 sections of five chapters (500 pages) each and glued them separately. A special press was constructed which would allow the sections to be jogged and hammered square to each other while under pressure. This press consists of a three sided box and press boards constructed from melamine particle board so as to accommodate the dimensions of the sections, which are a standard 8 ½ x 11”. After each section was glued up it was placed vertically between boards and pressed with clamps.

When all the sections were dry, kerfs (narrow channels) were sawn into them so that two sunken cords could be glued into the spine across its width to further strengthen the binding. All 20 sections were then assembled together in the press and clamped tightly while the cords and subsequent linings (kozo, cotton acrylic cloth, paper) were applied to the spine. Finally a large case was constructed and attached to the text block.

The finished binding is somewhat unwieldy, but can still be carried and opened to any point by a single person and can be supported while open by the simple expediency of placing a sufficient number of boards under one of the covers while the other cover rests on the table.

Kudos to Bill Voss, Bu Wilson and Dave Morice (Dr Alphabet) for working together to create, publish and bind the “Poetry City Marathon”.

0

Colfax flood

Thursday, August 19, 2010

A team from the University of Iowa and the State Historical Society of Iowa spent two days early this week assisting Colfax Historical Society members with evacuating collections from their flood-damaged museum.

The museum was in the middle of a new building project next door to the current museum when the flooding hit. The older building, which housed the collections, took on at least four feet of water while the newer building, which is on higher ground, took only a few inches. The team was able to dry out the new building and use it to temporarily store the retrieved collections. Several volumes of the Colfax Tribune and other paper items are now drying in UI Libraries’ book freeze-dryer.

It will take several days to complete the evacuation of the entire collection and the UI/ State Historical Society team will continue to provide advice to museum staff.

The Colfax Historical Society has several other smaller buildings that were also damaged by the flood. Donations may be sent to Colfax Historical Society, PO Box 123, Colfax, IA 50054, to the attention of “Flood Recovery.”

0

Outing to a Conservation Lab and Archives

Tuesday, July 6, 2010

This afternoon we went to Bruges to visit the conservation school which is a part of SYNTRA West. The students and teacher provided many demonstrations. We learned that wet paper needs a support when handling the paper or it will tear. We also saw several different ways of making boxes and were given a pattern that we could use.

After our visit we went to the National Archives building to observe the graduation ceremonies for the first class of conservation students. The course is two years long and costs about 3,000 euros.

We concluded our evening with a lecture by the Archivist. He showed us many different documents and explained about the archives program.

0

OLLI Creating Post-Bound Digital Photo Album Class

Friday, April 16, 2010

This is the fourth class that we have taught for the Osher Lifelong Learning Institute. It’s a lot of fun introducing students to the joys (and trials) of working in a conservation lab. All the material is pre-cut for the class participants ready for them to assemble. Well, almost ready to assemble. They still have to cut the cloth down to size, miter the corners, attach the cloth and pastedown, and make a hinge. Bill Voss has made jigs of various sizes to assist with spacing of hinge strips and mitering. The album has a fold-in hinge so that the posts are hidden.

0

Print-on-Demand Lecture

Monday, March 22, 2010

This afternoon, Brian Baird, Vice President for Library Services, Bridgeport National Bindery, presented an overview of print on demand operations from the factory floor including an early review of the PUR (new adhesive) technology. It appears that high speed copier books are now approaching a large portion of the print acquisitions. Academic and university presses have shifted to POD and a whole range of publishers, large and small are using the technology. The shift does not necessarily pose concern from the preservation perspective….but it is worthy of attention. There is indication that the library binding streams will be converted to POD methods. At issue is continuing improved performance for print books, especially those wrong grain and paperback bound coming from POD production. Brian is also tracking the self-publishing industries such as LuLu, Amazon BookSurge and Lightning Source and described the current photo book craze.

1

Maximizing Poster Space

Tuesday, January 19, 2010

Blog IMG_0897 I have a cool tip that I thought I’d pass along. Last week we decided to take a poster to the American Library Association preservation section meeting describing how the flood and other recent events have impacted our department. Hauling a poster through the airport and onto an airplane is no picnic. I decided that the poster needed to fit in my suitcase (14″ x 20″) for hassle free transport. As you can image this makes for small pictures and text.

Preservation Assistant Bill Voss devised a way to maximize the small space so we could have larger Blog IMG_0905 photographs and text. I’m not sure which was more interesting to our audience — the message or the poster design!

Bill took the printouts of the images and text and mounted them on folded thin board. He added velcro dots to hold the folded board and mounted the board to the poster. Everything opens up and tucks inside the folded poster. When ready to display, just fold the boards against the velcro and voila! An attractive, interesting poster.